Online Class Attendance

An online learning system has many benefits, including the ability to work at your own pace. However, for success with the program, it is imperative that students complete all of the work provided in the online system.

Online activity is closely monitored and a student is considered present when (s)he responds to discussion forum posts, submits assignments, takes an assessment, or otherwise actively engages with the course material. Passively viewing lectures or clicking through pages in the course do not count as attendance. Engagement must take place at a minimum of once per week for the student to be considered present during that week. Students who do not participate in a minimum of 90% of the assignments and assessments listed in the course portal will be not be able to achieve a passing grade in a class. Continual absence from on-site classes and/or the online student portal (as defined by absence which exceeds 10% of the course activity) may result in dismissal from the program.

Course Deadlines & Extensions

Courses are self-paced in relation to scheduled study time. A student can choose to participate online any day of the week at the time that is most convenient to him/her. However, active course participation is required each week during an academic quarter, and graded assessments have attached due dates throughout the quarter.

All work must be submitted no later than the last day of the quarter to receive a passing grade. Academic quarter extensions are not granted and students who have not successfully completed all of the assignments and assessments within a class by the final day of the quarter may receive a failing grade as a result of incomplete work. Courses which do not receive a passing grade must be taken again, which will incur additional time and tuition fees for program completion.

Consecutive Classes Missed

Attendance is measured cumulatively as well as consecutively. As a result, a student who misses more than 14 days consecutive calendar days (including holidays and weekends) will be considered in violation of the attendance policy and will be subject to dismissal from the program. This is measured as a total of 14 days from the last active online activity, as described in the general attendance policy above.

Students who have missed more than 20% of the class activity or more than 14 consecutive days will receive a grade of an I (incomplete) and must retake the class when it is offered again at the full tuition rate. If a full time student accumulates more than 4 grades of an I or if a part time student accumulates more than 3 grades of an I, the student will be dismissed from the program due to excessive absences. Readmission to the program will require a new application and documentation of readiness to complete the program.

On-Site Attendance Policy

Students who are enrolled in the Certificate of Aromatherapy blended delivery option are subject to attendance requirements when attending the on-site lab sessions held during ARO101 and ARO301. Attendance during this time is required and failure to adhere to the attendance policy can result in withdrawal from the program or the make-up policy outlined below.

A sign-in sheet is available when a student enters and exits the campus for on-site labs. Each student must sign in/out every time they enter or leave the campus. Students must be present for 90% of the 3-day lab experience. This is determined by the total number of hours for the day. For example, if the lab meets for 5 hours in a day, a student must be present for a minimum of 4.5 hours. Students who leave the classroom or lab for personal reasons, such as to take phone calls or to run errands are considered absent from the classroom/lab.

In the event of an emergency, students must contact the school as soon as possible to see if arrangements for make-up work can be made. If a student misses more than 20% of any given lab session, the student will be required to re-register for the class when it is offered again. Re-registration for the class will be subject to the usual tuition and fees.

On-Site Tardies 

The sign-in sheet that measures lab workshop attendance includes a column for the time of day a student enters/exits the classroom or lab. This must be confirmed by a professor or assistant for accuracy. If a student is more than 10 minutes late on a given day, (s)he will be considered tardy and the total time missed will count towards the total attendance period for the workshop. Please arrange to arrive 10-15 minutes early to allow for traffic or other unexpected events.